Presentation Formats

Overview

Authors of contributed and invited papers will present their work in one of the two possible oral presentation formats:

Morning sessions: Rapid-Interactive (RI) sessions – back-to-back 3-minute talks, followed by a 40-minute digital display where authors present additional details of their work through provided LCD displays (see details in Item #1 below).
Afternoon sessions: Traditional 15-minute oral presentation sessions (see details in Item #2 below).

Please refer to the Conference Program to see which session you are presenting in and the type of oral presentation.

Authors of Late-Breaking News Posters will present their work through provided LCD displays (see details in Item #3 below).

Below is a tentative program layout for each day of the conference.

1. Rapid-Interactive Sessions: Details and Tips

More specifically, each morning RI session consists of the following:

back-to-back, 20 three-minute oral presentations, no Q&A, followed by a 5-min transition time
40-minute interactive display where all authors across all four RI sessions will show more details of their work via digital LCD displays and interact with audience and answer questions (similar to a traditional poster presentation format). All displays will occur next to the large ballroom.

The RI sessions are intended to provide the authors an opportunity to present their work to a larger audience, enhance the interaction for conference participants, and encourage attendees to discuss with more authors during the interactive presentation that takes place after all 3-minute oral presentations.

Detailed Instructions for Presenters (i.e., Authors)

3-minute RI Presentation

Your presentation has two components: a three-minute rapid-oral presentation and a 40-minute interactive (digital) display. This format gives you the opportunity to present your work to a large audience (there are only four parallel speaking sessions, with an estimated 200-300 people attending each session) and allows deeper interaction with those interested in your work in the second interactive part of the presentation.

During a typical RI session, one speaker will be speaking, while the next speaker is setting up his/her laptop in the second podium. The current speaker’s laptop is projected to the main screen. A monitor at each podium shows the speaker what is (or will be) projected to the center screen. After three minutes, the spotlight shifts to the next speaker, whose microphone becomes live and whose laptop now controls the center screen. There will also be a 3-minute countdown timer. No questions are allowed as the talks will occur back-to-back.

Setup

For the speaking portion of the session, you will come to the front of the room at the beginning of the session. While the speaker before you is speaking, you will have three minutes to set up your laptop (VGA/HDMI connection will be provided). There will be a volunteer at the podium to help you if you need it. There will be a local monitor on the podium that shows what will project from your laptop to the screen, so you can be sure that the audience will see what you see on the monitor. There will be no audio hookup for your computer.

When the previous speaker’s three minutes are over, their microphone will turn off, yours will become live, your monitor will be projected to the main screen, and the spotlight will shift to you. Your three minutes starts right then and you can begin your talk. Practice rooms will be available where you can test your connection before the session. Finally, there will also be a second large screen in each room where the single digest slide of each paper will be shown. As a fallback, in case of technical problems setting up your laptop, you can give your presentation using that slide.

Presenting

You will have only three minutes, and there will be no changeover time and no questions, so you should be able to get your message across, enabling the audience to know if they want to learn more and discuss further about your work during the interactive session. Use the time wisely! Questions and discussions will happen during the interactive sessions.

Rules

You must finish in three (3) minutes! Plan on 2:50 to be safe. After three minutes, your microphone will go dead and your laptop will no longer be projected.

Suggestions

PRACTICE! Most likely, you will need to practice a number of times to get your message across effectively in only three minutes. You will not be introduced. Give your name and the title of your paper.

Your presentation is an advertisement for your paper, so focus on insights rather than details.

Avoid spending much time on related work. Consider giving an application/motivation of your work, the main result, and one piece of technical “meat” (e.g., a theorem, a design principle, an equation, etc.) that will help the audience understand the methodology and the depth of the work, understanding that there will not be time for all the details.

The Interactive Display
(via LCD displays)

After the speaking portion of the session, you will move to the interactive areas, where attendees can ask you questions and engage in discussion in a 40-minute interactive display, similar to a traditional poster presentation. You will have a 40”-42” LED 1920×1080 display to project your laptop (VGA and HDMI connection provided). All screens will be numbered, so make sure you find the screen with the correct number.

Guidelines

If you have more than one author for your paper, we recommend you have two authors at your interactive station. This allows one author to walk around and talk to other authors of thematically-related papers while the second author presents the work. If there are people waiting to talk to you, limit your discussion with any one attendee. Schedule a time later to get together to discuss in more detail. You should have several slides prepared that get into the details, but do not plan to give full 15-minute one-way talks. The format of the interactive display should encourage lively discussions between paper authors and audience members. The format of the interactive display is not to repeat the same 15-minute one-way talk over and over until the end of the session.

2. Traditional 15-minute Presentation Sessions: Details and Tips

The afternoon sessions (after lunch) are traditional technical sessions. Each session consists of 6 15-minute talks (papers). Authors are encouraged to present for roughly 12 minutes and leave about 3 minutes time for Q&A. Presenters should present the motivation of their work, summarize the technical approach, discuss the results, and offer concluding remarks.

3. Late-Breaking News Poster Session: Details and Tips

Presenters of Late-Breaking News Posters will present their work through provided LCD displays next to the ballroom. LCDs are 40”-42” in size and the expected resolution will be 1920×1080. Presenters can connect their laptops (VGA and HDMI connection provided). All screens will be numbered according to your submission number, so make sure you find the screen with the correct number. Conference attendees will have an opportunity to walk around, see different digital posters, and ask questions and engage in discussion. This session is 45-minutes long and like a traditional poster presentation session.